Cookies and Privacy Notice

Cookies Notice

Edinburgh College is providing you with this information to comply with data protection law and to ensure that you are fully informed and we are transparent in how we collect and use your personal data.  

Who is collecting the information? 

Edinburgh College is the Data Controller. We have an appointed Data Protection Officer (DPO),  who can be contacted by emailing: DataProtection@edinburghcollege.ac.uk  

Why are we collecting it and what are we doing with it (Purpose)? 

This notice aims to provide you with information on what cookies are, how we use them and how to accept or reject them. 

About Cookies

A cookie is a small text file which is placed on your computer or mobile device by your web browser when you access a website. Cookies store information such as user preferences, to allow web applications to offer you a personalised experience and allow us to monitor which pages users find useful so we can improve your website experience. 

There are two different types of cookies. 

Session Cookies: These are created temporarily when a user visits a website. Once the user closes the browser the cookie is deleted. 

Persistent Cookies: This type of cookie remains on the user’s device for a certain period of time. The cookie is re-activated when the user returns to the website that set that particular cookie. These cookies can be removed manually. 

The UK International Chamber of Commerce categorises cookies as: 

  • Strictly necessary cookies: These cookies are essential in order to enable you to move around a website and use its features, such as accessing secure areas of the website. 
  • Performance cookies: These cookies collect information about how visitors use a website to help improve the performance of the site, for instance, which pages visitors go to most often. These cookies are anonymous and do not collect personal data that could identify a visitor. 
  • Functionality cookies: These cookies provide an enhanced, more personalised experience by storing your preferences such as username or region you are in. 
  • Targeting/advertising cookies: These cookies are used to deliver targeted adverts more relevant to you and your interests. 

Cookies only relate to activity on our website. 

The information cannot be used for marketing on an individual basis and does not compromise the security of your device. 

To find out more about cookies, including how to see what cookies have been set, visit https://www.allaboutcookies.org/ or https://www.aboutcookies.org/ 

How we use Cookies 

Necessary Cookies – These enable core functionality. The website cannot function properly without these cookies, and can only be disabled by changing your browser preferences. 

Google Analytics (performance cookies) – Edinburgh College uses Google Analytics to track how our website is being used. This enables us to improve the website to better meet the needs of users. 

Google Analytics cookies are present on every page on the website and store information such as the location of the user, how they found the site (search engine, direct link etc,), what pages they have visited and how long they have spent on the site. 

These cookies collect information in a way that does not directly identify anyone. 

Website Accessibility – Users can use the website accessibility features to change the font size, background colour and text colour of pages on the website. This allows for better readability of the website. 

These cookies are used to ensure that any changes made are present on all pages on the website. As such, these cookies are present on all pages, but only if the user has specified a custom setting. 

Managing Cookies 

If you would prefer cookies not to store data or would like to manage individual cookies, you can do this through your settings in your web browser (e.g. Google Chrome, Microsoft Edge, Apple Safari). 

To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout 

Complaints to UK Information Commissioner’s Office (ICO) 

If you are concerned about how your personal data is being used by the College, in the first instance please can you contact the College Data Protection Officer (DPO) at DataProtection@edinburghcollege.ac.uk . If you are not satisfied with the outcome then you can complain to the regulator of data protection, the UK Information Commissioner’s Office (ICO). The ICO has guidance on their website here: https://ico.org.uk/your-data-matters/raising-concerns/  

You can email them at casework@ico.org.uk or call them on 0303-123-113 or you can send a letter to them at the following address: 

Customer Contact 

Information Commissioner’s Office 

Wycliffe House 

Water Lane 

Wilmslow 

SK9 5AF 

Applicant Privacy Notice

Privacy Notice

Edinburgh College is providing you with this information to comply with data protection law and to ensure that you are fully informed, and we are transparent in how we collect and use your personal data.

Who is collecting the information?

Edinburgh College is the Data Controller. We have a Data Protection Officer (DPO), who can be contacted by emailing: DataProtection@edinburghcollege.ac.uk

Why are we collecting it and what are we doing with it (Purpose)?

We collect your information to process your interest in a place at Waterfront Nursery, to assess if a place can be offered to you, and to communicate with you about your application.

What personal data do we collect?

  • Child’s Name (Forename, Middle Name, Surname).
  • Child’s Date of Birth.
  • Parent/Guardian’s Name (Forename, Surname) and title.
  • Relationship to child.
  • Attendance preferences.
  • Address.
  • Mobile Phone Number.
  • Whether you are a student at Edinburgh College and course of study, if you are.
  • Email address.

How are we collecting this information? What is the source?

We collect this from you, via an application form on our website.

The lawful basis for the processing

Applicants who are successful will enter into a contract with the College and the condition of processing under GDPR Article 6(1) (b) is “the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract” If you do not provide this information we cannot process your application for a place at Waterfront Nursery.

Whom we share the information with

In instances where children receive funding from the City of Edinburgh Council, your details will be shared with the City of Edinburgh Council.

How long do we hold personal data?

If you take up a place for your child at the nursery, we will hold the details you provided for 3 years after your child has left the nursery. 

If you don’t take up a place, your application will be retained for up to 1 year following confirmation of this.

Individuals’ rights in relation to this processing

Under data protection law you have a number of rights, some of these rights only apply in certain conditions. Your rights are as follows:

  • Right to be informed (i.e. this privacy notice)
  • Right to access – you can request access and/or copies of the personal data held about you.
  • Right to rectification – you can correct or update any inaccurate or incomplete data about you.
  • Right to Erasure – you can request that the College destroys your personal data.
  • Right to Restrict Processing – you can request the processing is restricted.
  • Right to Data Portability – you can request your data in a machine-readable format (like a .csv file) and ask for it to be transferred to another organisation (for example another nursery).

To exercise any of your rights please contact DataProtection@edinburghcollege.ac.uk.

Complaints to the UK Information Commissioner’s Office (ICO)

If you are concerned about how your personal data is being used by the College, in the first instance please contact the DPO at DataProtection@edinburghcollege.ac.uk. If you are not satisfied with the outcome then you can complain to the regulator of data protection, the UK Information Commissioner’s Office (ICO). The ICO has details on how to do this on their website: https://ico.org.uk/make-a-complaint/data-protection-complaints/  

Alternatively, you can call them on 0303-123-113 or send a letter to them at:

Customer Contact

Information Commissioner’s Office

Wycliffe House, Water Lane

Wilmslow, SK9 5AF